Managed Scheduling Service
League scheduling, run by specialists
We've scheduled 51,224+ games for leagues, tournaments, and associations since 2021. Hand us your venues, blackouts, team requests, and league politics — we deliver a finished, conflict-free schedule.
What you get
A finished schedule. A real point person. Accountability.
A finished, conflict-free schedule
Every game placed against your actual venue inventory, team availability, and league rules — not a generic round-robin that ignores reality.
A real point person
You get a dedicated scheduling contact for the season. Email them with a change request and a human handles it — not a ticket queue.
We own the outcome
Every schedule is reviewed by experienced schedulers before it ships. If we miss a confirmed hard constraint, we treat it as ours to fix.
Exports that fit your workflow
We hand off in the formats your platform uses — Sport stats systems, calendar feeds, printable PDFs, spreadsheets. You don't change how you publish.
How we work
Four steps from discovery to delivered schedule
Discovery call
30 minutes to walk through your league: format, venues, blackouts, the constraints that always cause trouble, the politics nobody writes down. No pitch, no commitment.
Inputs gathering
We collect your venue inventory, team availability windows, blackout dates, and constraint rules. We tell you what's missing and what's likely to break.
Schedule build
Our schedulers build against your real constraints. Multi-venue. Multi-division. Travel limits. Rest gaps. Day-of-week preferences. The stuff generic tools fight you on.
Delivery + season support
You receive the finished schedule plus exports for your platform. Through the season, your scheduling contact handles change requests directly.
Who this is for
A good fit when scheduling is real work
Good fit
- Your schedule depends on shared venue inventory (rinks, fields, courts, diamonds) with limited slots.
- You have constraints generic tools can't handle: travel rules, division-specific play, rest gaps, team-by-team preferences.
- You have league politics or stakeholder pressure that needs human judgment, not an algorithm.
- You've burned out building schedules in spreadsheets and lost evenings to mid-season reschedules.
- Your league has 12+ teams, multiple venues, or a multi-division structure.
Probably not a fit
- —A simple 8-team round-robin with one venue and no constraints — try our free generators instead.
- —Leagues looking for the cheapest option. We're not the lowest-priced choice; we're the one that ships a clean schedule.
Need the matchup math without the service? Use our free round-robin generators.
Specialists vs. generic software
Why generic scheduling software hits a wall
Software treats scheduling as a calculation problem. Experienced schedulers know it's a judgment problem. The hard part is never placing games — it's making the right tradeoffs when the constraints conflict.
Generic scheduling software
- • You operate the tool yourself
- • Hard limits on which constraints fit the rules engine
- • Mid-season changes cascade into broken downstream games
- • No accountability when something breaks
- • Politics, exceptions, and judgment calls don't fit
LeagueNav specialists
- • We operate it for you
- • Bespoke constraint logic for your league's reality
- • Mid-season changes handled cleanly across the cascade
- • A real point person owns the outcome for the season
- • Judgment calls happen in conversations, not config screens
We also offer the platform our specialists use to early-access partners. See the platform.
Pricing
Priced by complexity, not by seat
We take scheduling off your plate. You get a dedicated scheduling contact and a finished schedule delivered to you.
Starter
For straightforward leagues with simple, repeatable structure
USD per game
- Standard round-robin scheduling
- Single division, single venue type
- Basic blackout dates
- Game count balanced across teams
Standard
For leagues with structured constraints and multi-venue coordination
USD per game
- Everything in Starter
- Multi-venue coordination
- Balanced start times across the season
- Day-of-week preferences
- Team and coach conflict handling
Advanced
For leagues with layered constraints and multi-division workflows
USD per game
- Everything in Standard
- Multi-division scheduling
- Travel and geography constraints
- Game pacing and rest gap rules
- Officials and timekeeper coordination
Enterprise
For leagues where every team has unique rules and percentages
USD per game
- Everything in Advanced
- Team-by-team unique percentages
- Bespoke constraint logic
- Ownership-based home rules and special requests
- Anything that doesn't fit a template
One-time setup fee of $20-$50 USD per team, based on complexity.
Pricing depends on schedule complexity, constraint depth, organizational structure, and support level.
FAQ
Common questions about managed scheduling
What does "managed scheduling" actually mean?
You hand us the inputs — venues, teams, blackouts, rules — and we deliver a finished schedule. A dedicated scheduling contact owns your account for the season and handles change requests directly. You stay in control of league decisions; we own the scheduling work.
How is this different from using scheduling software?
Software gives you a tool and leaves you to operate it. Generic scheduling software typically can't handle the layered constraints, league politics, and mid-season chaos that real operators deal with. Managed scheduling means a specialist sits in the scheduler's chair for you. The hard part of scheduling isn't placing games — it's making the tradeoffs, and tradeoffs require judgment.
What does it cost?
Pricing runs $2–$8 USD per game depending on complexity, plus a one-time setup fee of $20–$50 per team. A 20-team league with ~120 games would land in the $400–$700 range per season for the build, plus setup. Discovery calls are free.
How long does it take?
Once you've handed us the inputs, a typical seasonal build takes 1–3 weeks depending on complexity. We give a concrete timeline during the discovery call. For mid-season builds, we move faster.
What sports do you schedule for?
We've scheduled across hockey, soccer, basketball, baseball, softball, volleyball, lacrosse, and more. If your league has venues, teams, and time slots, we can schedule it. Hockey is our deepest expertise — it's where the company started.
What if a schedule needs changes mid-season?
Your dedicated contact handles change requests through the season. We rework the affected games against your constraints rather than just shifting one game and breaking three others downstream. Mid-season rework is included in the base scope for most tiers.
How do you compare to outsourcing to an admin or a contractor?
We've sat in that chair. The difference is that we do this for a living, across many leagues, with consistent processes and a platform built for it. A part-time contractor with a spreadsheet can work for small leagues. As the league grows, the spreadsheet becomes the bottleneck and the contractor becomes the single point of failure. Our model removes both.
Can we see a sample schedule before signing up?
Often, yes. If your league has straightforward inputs, we can put together a sample schedule from your real data so you can see how we'd handle it. Mention it on the discovery call.
Get started
Talk to a real scheduler
30 minutes. Free. Bring your league's specific scheduling problem and we'll walk through where it's breaking and what to consider next — whether or not LeagueNav ends up being the right fit.
Book a Discovery Call